> For the complete documentation index, see [llms.txt](https://provisoft.gitbook.io/provisoft/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://provisoft.gitbook.io/provisoft/templates/leave.md). # Leave #### **1. Employee Applies for Leave (Confirmation)** **Subject:** Your Leave Request Has Been Submitted **Body:** > Hi {Employee Name}, > > Your leave request for **{Leave Type}** from **{Start Date}** to **{End Date}** has been submitted successfully. > > **Request Details:** > > * Type: {Leave Type} > * Dates: {Start Date} to {End Date} > * Reason: {Leave Reason} > * Status: {Leave Status} > * Notes : {Leave Notes} > > You’ll be notified once your manager reviews it. You can track the status in your dashboard. > > Need to make changes? \[Withdraw Request] > > Thanks,\ > {Company Name} **SMS:** > Hi {Name}, your {LeaveType} req for {StartDate}-{EndDate} is submitted. Status: Pending. Track in dashboard. *** #### **2. Admin Notified of New Leave Request** **Subject:** New Leave Request from {Employee Name} **Body:** > Hi {Admin Name}, > > **{Employee Name}** has submitted a leave request: > > **Request Details:** > > * Type: {Leave Type} > * Dates: {Start Date} to {End Date} > * Reason: {Leave Reason} > * Status: {Leave\_Status} > > \[Approve] | \[Decline] | \[View Dashboard] > > Please review and take action at your earliest convenience. > > Thanks,\ > {Company Name} **SMS:** > New leave req from {Employee}: {LeaveType}, {StartDate}-{EndDate}. Approve/Decline: {Link} *** #### **3. Leave Request Approved (Employee Notification)** **Subject:** Your Leave Request Has Been Approved **Body:** > Hi {Employee Name}, > > Your leave request for **{Leave Type}** from **{Start Date}** to **{End Date}** has been **approved**. > > **Approved By:** {Approver Name}\ > **Remaining Balance:** {Remaining Leave Days} > > If you need to make changes, you can \[withdraw] the request before the leave starts. > > Enjoy your time off! > > Thanks,\ > {Company Name} **SMS sent to Employee** > Your {LeaveType} ({StartDate}-{EndDate}) is approved! Bal: {RemainingDays}. Withdraw? {Link} *** #### **4. Leave Request Declined (Employee Notification)** **Subject:** Your Leave Request Has Been Declined **Body:** > Hi {Employee Name}, > > We regret to inform you that your leave request for **{Leave Type}** from **{Start Date}** to **{End Date}** has been **declined**. > > **Reason for Decline:** {Decline Reason}\ > **Declined By:** {Decliner Name} > > If you have any questions, please contact your manager. > > You can submit a new request \[here]. > > Thanks,\ > {Company Name} **SMS:** > Your {LeaveType} req was declined. Reason: {Reason}. Contact manager if needed. *** #### **5. Employee Withdraws Leave Request (Confirmation)** **Subject:** Your Leave Request Has Been Withdrawn **Body:** > Hi {Employee Name}, > > Your leave request for **{Leave Type}** from **{Start Date}** to **{End Date}** has been **successfully withdrawn**. > > No further action is required. If this was a mistake, you can submit a new request \[here]. > > Thanks,\ > {Company Name} **SMS:** > Your leave req ({StartDate}-{EndDate}) is withdrawn. Reapply? {Link} *** #### **6. (Report To) Notified of Leave Withdrawal** **Subject:** Leave Request Withdrawn by {Employee Name} **Body:** > Hi {Admin Name}, > > **{Employee Name}** has withdrawn their leave request for: > > * Type: {Leave Type} > * Dates: {Start Date} to {End Date} > > No further action is needed. > > \[View Leave Dashboard] > > Thanks,\ > {Company Name} **SMS:** > {Employee} withdrew leave req for {StartDate}-{EndDate}. No action needed. *** #### **7. Reminder for Pending Leave Approval (Admin)** **Sent on day 2, 3, 7, 10, 15, 30** **Subject:** Reminder: Pending Leave Request from {Employee Name} **Body:** > Hi {Admin Name}, > > The following leave request is still **pending your approval**: > > **Employee:** {Employee Name}\ > **Leave Type:** {Leave Type}\ > **Dates:** {Start Date} to {End Date}\ > **Submitted On:** {Submission Date} > > \[Approve] | \[Decline] | \[View Dashboard] > > Please review this request at your earliest convenience. > > Thanks,\ > {Company Name} *** #### **9. Leave Cancellation by Admin (Employee Notification)** **Subject:** Your Approved Leave Has Been Cancelled **Body:** > Hi {Employee Name}, > > Your previously approved leave for **{Leave Type}** from **{Start Date}** to **{End Date}** has been **cancelled**. > > **Reason:** {Cancellation Reason}\ > **Cancelled By:** {User Name} > > Your leave balance has been adjusted accordingly. > > If you have any concerns, please contact HR. > > Thanks,\ > {Company Name} **SMS:** > Previously approved leave for **{Leave Type}** from **{Start Date}** has been **cancelled,** Contact your manager if needed. *** #### **10. 1 days Leave Reminder (Employee)** **Subject:** Reminder: Your Leave Starts Soon **Body:** > Hi {Employee Name}, > > This is a reminder that your **{Leave Type}** begins **tomorrow ({Start Date})**. > > **Duration:** {Start Date} to {End Date}\ > **Approver:** {Approver Name} > > Ensure all pending tasks are handed over before your leave starts. > > Need to make changes? \[ HR email] > > Enjoy your time off! > > Thanks,\ > {Company Name} **SMS:** > Reminder: Your {LeaveType} starts tomorrow ({StartDate}). Handover tasks! *** \ **11. 7 days Leave Reminder (Report To)** **Subject:** Reminder: {Employee Name}'s Leave Starts in 7 days **Body:** > Hi {Employee Name}, > > This is a reminder that your **{Leave Type}** begins on **({Start Date})**. > > **Duration:** {Start Date} to {End Date}\ > **Approver:** {Approver Name} > > Ensure all pending tasks are handed over before your leave starts. > > Need to make changes? \[ HR email] > > Enjoy your time off! > > Thanks,\ > {Company Name} *** **SMS:** > Reminder: {Employee Name}'s {LeaveType} starts in 7 days. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. 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